1.  Policy Statement 

Otley Town Council recognises the benefits that will accrue from early action following receipt of reports from the Enforcement Authority regarding health, safety and welfare issues.

To obtain these benefits, the council have recognised the need for an effective management system and are committed to such a system to ensure such reports are actioned in a timely manner.

This policy promotes good practice in health and safety for those using Otley Town Council facilities

2.  Aims  

To ensure that an effective management system is in place to address issues reported to the council by the Enforcement Authority.  

3.  Policy Objectives  

The objectives are:

  • To provide adequate resources either financial or human to be able to meet the requirements of the Enforcing Authority.
  • Routinely reviewing the operation of the councils reporting system.
  • Ensuring access to competent health and safety advice.

4.  Responsibilities   

The Executive Officer or a designated Officer is the nominated officer who will co-ordinate actions required to meet the requirements of Enforcement Authorities.

5.  Application    

To ensure that an effective management system is in place the following steps should be taken.

  • Ensure that the nominated responsible person understands their duties and responsibilities.
  • Provide adequate training for that person.
  • Give that person the authority required and the resource necessary for them to fulfil their role.
  • Ensure that staff and elected members are aware of the need to make concerns about health and safety known and report accidents, incidents and cases of work-related ill health to their Managers.
  • Review the Councils’ arrangements from time to time to ensure that they are fully understood and are operating correctly.
  • Escort and engage positively with Enforcement Officers.
  • Record any communication with Enforcing Authority.
  • Respond as required to any issued notices and in the timeframe given.
  • Review Policies, Procedures and Risk Assessments as appropriate from any Enforcing Authority Notices.

7.  Policy Review   

The policy will be reviewed by Otley Town Council 12 months from the date of implementation.

The policy will also be reviewed when a formal complaint is made to identify any areas requiring improvement.

Approved by HR Committee on 11th October 2021